How to Report Phishing or Junk Emails in Outlook – IT Solver Support

This guide will walk you through the steps to report phishing or junk emails in Microsoft Outlook. Reporting suspicious emails helps protect your inbox and improves email filtering for everyone.

Overview

Reporting phishing or junk emails in Outlook is a simple process that involves using the Report menu to flag suspicious messages. This action helps Outlook’s filtering system learn and better protect your inbox from future threats.

Prerequisites

A Microsoft Outlook account (desktop or web version).
An email in your inbox that you suspect is phishing or junk.

How to Report Phishing or Junk Emails

Open Microsoft Outlook and navigate to your Inbox (or the folder containing the email you want to report).
Select the email you suspect is phishing or junk by clicking on it.
On the Outlook toolbar, locate the "Report" button. It’s typically found in the "Home" tab and is represented by a shield icon with an exclamation mark.

Note: If you don’t see the Report button, ensure you’re in the Home tab of the Outlook ribbon.
Click the "Report" button to open the dropdown menu. You’ll see options to report the email as "Phishing" or "Junk".
Choose the appropriate option:
- Select "Report Phishing" if the email appears to be impersonating a legitimate sender or attempting to steal personal information.
- Select "Report Junk" if the email is spam or unwanted but not necessarily malicious.
Once you select an option, Outlook will automatically move the email to your Junk Email folder and report it to Microsoft for further analysis.

Additional Information

Reporting phishing emails helps Microsoft improve its email filtering algorithms, which benefits all Outlook users.
If you accidentally report a legitimate email as junk or phishing, you can retrieve it from the Junk Email folder and mark it as "Not Junk."

Troubleshooting Tips

If the Report button is missing, you may be using an older version of Outlook. Try updating your software or use the "Move to Junk" option instead.
If you’re unsure whether an email is phishing, look for signs like misspellings, suspicious links, or requests for personal information.

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